Tracey,
I am going to try to answer your questions as best I can. I was hoping someone who's done more with CTC would answer you by now, but I see you haven't gotten many responses. I'll just tell you what I'm doing and hopefully it can be of some help to you. We just started about two weeks ago.
I started out by thinking it would be best to have all of my son's things in one place, so I purchased a 2" binder to keep everything in. By the time I had it put together, it was a little full. I didn't want his CTC student notebook pages to get too much wear and tear in the big binder, so I put them into a smaller 1/2" binder. That seems to be working great! So in the big binder (2"), I have 7 tabs: Written Narrations, History Projects, Indep. History Study, Bible Study: Genesis, Bible Study: Geography, Poetry, Blank-Lined-Extra Paper. In the last tab, I've put extra blank paper, lined loose leaf paper, and some paper I printed out that is half blank and half lined. Then he can just take out the papers he needs, and then file them in the right tab, after their completed. The reason I hoped someone more "seasoned" would reply to you is because I don't know for sure if this is too many tabs, or if I'm even doing it right. I always say it's better to be over prepared than under prepared!
So, if some of those items aren't needed, I may just take them out later. Time will tell!
Okay, so that's the main CTC binder. As I said, I put the student notebook pages into a littler 1/2" binder and slipped the cover page into the binder cover. I also put together a Science Notebook. It's just a 1 1/2" binder that contains 3 tabs: Science Notebook (he'll put all his finished papers here), Science Lab Sheets ( I made 35 copies of the science lab sheets and put them here), and Blank-Lined-Extra Paper (same as above-extra papers for his assignments). In the front pocket inside the binder, I made copies of the pages you need to print out on day 1 from the Apologia site, pictures of the cougars and deer, and a picture of a world map (all of these are needed for projects at various times). For a cover for the binder, I just printed out a picture of the front of the Apologia Science Book from their website. One other thing you'll need is to put together some booklets of paper folded in half and stapled in the middle. You need a long arm stapler for this. We don't have one, so I put those together and stapled them at the copy store when I made my other copies. It didn't cost anything! I just used colored paper for a cover. Everything came together nicely and looks great!
Oh yeah, I did also go ahead and print out everything we'll need for the geography study. The cd that comes with the geography book has maps and travel logs that you print out at various times, as well. So having those done and ready ahead of time is a big help. I just put all of those in the geography section and then he'll just pull them out as he needs them!
We do a workbox system, so all of the Poetry supplies are in a workbox drawer. It helps having all of those things together in one spot, so he can easily get started. I also purchased a compostition book for his R&S assignments, one for a Common Place Book, and one for Dictation. We also bought a really cheap Bible just for school, becasue he really didn't want to underline and highlight in his nice one! (I think it was like 3 or 4 dollars!)
I pray that this can be of some help to you. Please don't feel like you have to do it this way, this is just how I did it. I may even tweak things as we go through the year!
In Christ,
Lisa